Data protection information for online meetings, phone conferences, and webinars via "ClickMeeting" Science on Stage Europe e.V. (hereinafter: SonSEu)

We would like to inform you below about the processing of personal data in connection with the use of "ClickMeeting".

Purpose of processing
We use the "ClickMeeting" tool to hold online meetings, video conferences, and/or webinars (hereinafter: "Online Meetings"). "ClickMeeting" is a service provided by ClickMeeting Sp. Z o.o., ul. Arkonska 6, bud. A4, 80-387 Gdansk, Poland.

Responsible entity
SonSEu is responsible for data processing that is directly related to the implementation of "online meetings".

Which data will be processed?
The use of the Service may require ClickMeeting to process Personal Data (as defined below), the Parties wish to make sure that the Personal Data processing is in conformity with the applicable laws, in particular with Regulation 2016/679 of the European Parliament and of the Council (EU) of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”) and with other applicable personal data protection laws.

ClickMeeting’s processing is fully or partially automated and takes place using the IT systems provided within the Service. Processing activities: collection, recording, storage, adaptation, alteration, disclosure, combination, backuping Personal Data, as well as other operations as required to provide the Service.

Categories of data subjects

a. Contacts – people whose data are on the Contact List or whose Personal Data are collected and stored using the Service, and in particular contractors, customers, prospects, employees, contacts of the Client’s business partners, the Client’s newsletter subscribers, registered Conference Participants;
b. Participants – people participating in a Conference;
c. Presenters – Conference organizers;
d. Account (Subaccount) Users: people authorized by the Client to use the Account, and in particular the Main Account Users, multi-users, Subaccount Users.

Type of Personal Data

Personal Data necessary to render the Service:
a. name;
b. email;
c. data processed automatically while the Service is being used (data about the Service use, data processed using cookies, data collected using website navigation files, location data, data about the web browser, device IP data).

The Service also allows for the processing of other information, in particular:

  • last name;
  • nickname;
  • image of the person recorded in the profile
  • picture;
  • the Client’s address details;
  • company phone number, private phone number;
  • URL address of the website through which contact provided its data to the Client
  • address of the website from which the contact was redirected [http_referer];
  • gender, age, date of birth;
  • workplace;
  • additional information about the Contact, Presenter, and other information based on the fields defined by the Client;
  • additional information collected by the Client during webinars (first and last name, nickname, email address, IP of webinar participants, data about participation in webinars, the information provided by webinar participants)

If the above data are collected through the Service, the Client entrusts them to ClickMeeting in this respect as well.

Data processing
A data processing contract has been concluded between SonSD and ClickMeeting.

Further information on data protection and security at SonSEu can be found at

Further information on data protection and security at ClickMeeting can be found at as well as

Recipient/transfer of data
Personal data that are processed in connection with participation in "online meetings" are generally not passed on to third parties unless they are intended to be passed on. Please note that content from "online meetings" as well as from personal meetings is often used to communicate information with interested parties or third parties and is therefore intended to be passed on.

Data protection officer
Responsible for data processing is
Science on Stage Europe e.V., Am Borsigturm 15, 13507 Berlin
Email: Phone: 030/40006740

Your rights
You have the right to receive information about your personal data. You can contact us at any time for information.

In the event of a request for information that is not made in writing, we ask for your understanding that we may require evidence from you that proves that you are the person you claim to be. Furthermore, you have a right to correction or deletion or to restriction of processing, insofar as you are legally entitled to do so.

Finally, you have the right to object to the processing within the framework of the legal requirements. A right to data portability also exists within the framework of data protection regulations.

Deletion of data
We generally delete personal data if there is no need for further storage. A requirement can exist in particular if the data is still required to fulfill contractual services, to check and grant or avert warranty claims and, if applicable, guarantee claims. In the case of statutory retention requirements, deletion can only be considered after the respective retention obligation has expired.

Right of appeal to a supervisory authority
You have the right to complain to a data protection supervisory authority about the processing of personal data by us.


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